How to Help Students Once Their Application is Successful

As an education agent, it’s your task to bridge the gap between the international student and the education provider. You need to communicate effectively to bring outcomes, which cater to the interests of both the education provider you’re representing and the student you’re recruiting. The acceptance of the student into an educational institution is only the beginning. You must guide the student to the next steps to officially become an international student in Australia.

Complete Admission Requirements

There are cases when an applicant is accepted to a selected course, but the acceptance is still pending until the student has provided that sufficient information required by the admissions office of the institution. For example, some students might be required to submit a completion/graduation certificate attesting the completion of their previous studies. Advise the student to take action immediately, and keep the letter of offer for authorisation purposes. Once the remaining requirements have been passed, the applicant will be issued with a Full Letter of Offer.

Sign the Offer and Pay for Tuition

To formally accept the institution’s offer, the successful applicant will need to sign the Offer Acceptance Form included in the letter and send it back to the educational institution. Since most of these processes take place online, you will only need a working internet connection to submit the information needed. At this point, you should also inform the student to prepare for paying the tuition fees for the school where he/she will study. The rates outlined in the offer are usually the amount of one full study period’s fees at that educational institution. You can assist students in this step by using a cost-effective way to pay for the fees. Aside from tuition, the applicant should also pay the Overseas Student Health Cover (OSHC) should it be included in the letter of offer.

Applying for Student Visa

Once the applicant has sent the signed acceptance form and paid the relevant fees, you will need monitor the assessment status of the admission office. To get accurate information, you can make use of an online system to track whether the institution has received the tuition payment. International Admissions will issue a Confirmation of Enrolment (CoE) to the successful applicant, which requires a student visa application. Take note that some of the students coming from Assessment Level 3 or 4 countries will also have to complete a Pre-Visa Assessment (PVA). PVA is done by the Department of Immigration and Citizenship (DIAC) to prove that the international student who is applying for a student visa offshore is a bona fide student based on assessing the letter of offer.

Be mindful of your responsibilities to look after your recruited students, as you are acting on behalf of the education providers. From applying to a specific school to preparing for travel and accommodation, you should be able manage students successfully by following the proper steps, satisfying requirements and having a reliable online transaction system by your side.

If you need a smart and fast way to complete international student tuition payments efficiently, feel free to contact us!


Duncan, Melanie and Peter Spolc. “Education Agents Manual.” International Education Association, 2010. Web. 17 Feb. 2015.

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